[WSIS CS-Plenary] TR: WSIS: Some practical information for participants from civil society
Robert Guerra
rguerra at lists.privaterra.org
Thu Nov 10 15:17:10 GMT 2005
So what CS structure will help coordinate and organize the who will
be in the room ? I for one want to be in the room - who do i apply to ?
regards
Robert
> Therefore, civil society should get organized accordingly and see
> to it that
> their main representatives can sit inside the room. Very probably
> we will
> audio-broadcast over Internet (IBS) the open meetings in floorsound
> and
> English, so that also delegates which did not find a seating space
> in the
> room could follow the deliberations. Closed meetings will not be
> broadcast.
regards,
Robert
--
Robert Guerra <rguerra at privaterra.org>
Managing Director, Privaterra <http://www.privaterra.org>
On 10-Nov-05, at 4:05 PM, Renate Bloem wrote:
>
>
> Dear all,
>
> We have just received below message from Charles Geiger for
> circulation.
> Please read carefully.
> Hope to see many of you in Tunis!
> Best
> Renata
>
> -----Message d'origine-----
> De : charles.geiger at itu.int [mailto:charles.geiger at itu.int]
> Envoyé : jeudi, 10. novembre 2005 14:55
> À : rbloem at ngocongo.org; wsis at ngocongo.org; ramin.kaweh at unctad.org
> Cc : charlotte.sgier at itu.int; moncef.achour at itu.int;
> Mika.Yamanaka at itu.int;
> toru.nakaya at itu.int
> Objet : FW: WSIS: Some practical information for participants from
> civil
> society
>
>
>
> Dear Renate and Ramin
>
> With reference to our discussion yesterday, I would like to give
> you some
> useful practical information for participants from civil society at
> the
> Tunis Summmit. May I suggest that you circulate this information
> through the
> usual civil society channels.
>
> First of all, participants should read the different documents on the
> "Information for participants" page at
> http://www.itu.int/wsis/tunis/info.html
>
> The first document is called "Information for participants" and
> contains
> all the basic information a participant should know before taking
> the plane
> to Tunis. Let us go step by step:
>
>
> A. On Arrival
>
> Participants arriving by plane will find shuttle buses at the
> Airport exit
> which will take them to the Registration area. An information desk
> is placed
> at the entrace of the Registration area for all possible inquiries.
> On-site
> registration will start on 11 November and is open nonstop from
> 07.00 to
> 22.00 till 18 November. The address of the Registration area is in
> the above
> mentioned document "Information for participants". This address may be
> useful for participants from Tunisia or who did arrive in Tunisia
> before 11
> November.
>
> At the entrance of the Registration Center, participants will be
> asked to
> show their passport/ID-card and the registration confirmation
> letter. If
> they do not have their registration letter, they will first have to
> queue up
> for registration or registraton confirmation. Otherwise they can
> directly
> proceed to the badging desks.
>
> At the Registration Center, all participants will receive the official
> documents and a Summit bag. Shuttle busses will transport them to the
> different hotels. It is preferable to go to the hotel first, as
> participants
> will not be allowed to enter the Kram PalExpo with flight baggage
> etc..
> From all hotels that were listed on the official website of the
> host country
> there will be shuttle buses to the Kram PalExpo and back to the hotel.
>
>
>
> B. Summit Time Management Plan
>
> Governments decided at PrepCom-2 of the Tunis phase to propose to
> the Summit
> a Time management plan. This plan is at
> http://www.itu.int/wsis/docs2/tunis/off/tmp.html .
>
> We do not expect any major changes of the Summit time management plan.
>
>
>
> C. Documents:
>
> ITU has decided a documents policy for the Tunis Summit. This
> policy is the
> second document on the above mentioned Information for participants
> page.
> The exact URL is http://www.itu.int/wsis/docs2/tunis/adm/4.doc for the
> English version and the exact title is "Guidelines for the
> distribution of
> publications, documents, and any other printed materials on the
> premises of
> the Summit".
>
> This policy makes a difference between documents for distribution
> at tables
> in different locations of the Kram, and documents used during a
> parallel
> event inside a parallel events room. Documents for distribution at
> tables
> are checked in advance ("ex ante") by ITU/UN staff before they are
> tabled.
> This check was also done at the Geneva Summit for all documents
> displayed on
> the tables underneath Hall in Geneva PalExpo, and it is also the
> practice of
> all other UN Summits. Documents which are only used during a
> parallel event
> and inside a parallel events room are the responsibility of the
> organizer of
> the parallel event. There will be no ex-ante check of these documents.
>
> We would like to raise your attention to the first point of article
> 7, which
> is for those documents that would be distributed at tables inside
> the Summit
> Perimeter. The passage reads as follows:
>
> "To avoid delays, it is strongly advised to obtain prior approval of
> distribution of WSIS-related documents. Requests should be
> addressed by
> e-mail to the WSIS-related Documents Service (wsis-related-
> docs at itu.int),
> providing the following information:
> a. name of submitting entity;
> b. contact details of the responsible person, including a mobile phone
> number;
> c. total quantities to be delivered;
> d. languages of documents to be delivered.
> On-site requests should be submitted for clearance at least 24
> hours prior
> to distribution.
> Delivery of a maximum of 500 copies is recommended".
>
> The advantage of obtaining prior approval by sending an electronic
> copy to
> wsis-related-docs at itu.int is that the clearance at the Kram Center
> will be
> much quicker. This procedure is not necessary for documents which
> are only
> used during parallel events and in the parallel events room. We
> will very
> probably publish shortly an Addendum to the Guidelines for the
> distribution
> of documentation etc. which describes in detail the process of
> documents
> handling inside the Summit Perimeter.
>
> If an NGO or a civil society entity would like to send documents by
> mail in
> advance to the Kram, there is also an address in the guidelines:
>
> Livraison Documentation
> WSIS-related Documents Service
> PalExpo du Kram
> SMSI 2005
> Porte No. 3
> 2015 Le Kram
> Tunisie
>
> The Tunisian authorities have promised to do their best that any
> documents
> sent to this address are forwarded as soon as possible to the Kram.
>
> Today or tomorrow we will put on the website, just next to the
> Documents
> policy, an Addendum 1 which explains the procedures how to get
> documents
> into the Summit perimeter. The Guidelines did not deal with these
> detailed
> procedures, so we felt necessary to give some additional
> information. I
> suggest that civil society participants who have documents for
> distribution
> inside the Summit Perimeters, on the tables, read this new document
> which
> should appear asap.
>
>
>
> D. Parallel events
>
> Information regarding parallel events is at
> http://www.itu.int/wsis/tunis/events/index.html
>
> A daily list of events is our website and also on the website of
> the host
> country Tunisia, and the host country will very probably make
> available
> hardcopies of the daily programme each day.
>
> Events organizers should take note of the guidelines from the
> Secretary
> General of the Summit for parallel events and also of the
> applicable rules
> for parallel events. The latter provide the timings of the events
> and all
> other logistical matters. Rooms are given on the basis of time-
> slots of two
> hours/four hours/six hours etc. and should be vacated 15 minutes
> before the
> end of the time slot, this is a courtesy to the next user. Rooms are
> equipped with microphones at the podium and with loudspeakers. All
> rooms are
> in theatre style. Most rooms do not have interpreter cabins. Any
> material
> beyond this basic equipment can be provided either by the events
> organizer
> (he can e.g. provide his own laptop and beamer) or can be hired. Three
> companies were selected by COSMSI for hiring equipment to event
> organizers.
> These companies can be contacted by the event organizers. The list
> containing the three companies is attached at the bottom. I think
> you have
> circulated this information already earlier.
>
>
> E. Resumed PrepCom
>
> The resumed PrepCom will start on Sunday 13 November in the Kram
> Palexpo at
> 12.00 with a short organizational Plenary, and will continue
> thereafter in
> Subcommittee mode (in a consecutive manner, alternating
> Subcommittee A and
> B). A tentative time management plan is available since yesterday at
> http://www.itu.int/wsis/documents/doc_multi.asp?lang=en&id=2226|0 .
> The
> Bureau decided also that the resumed PrepCom will follow the
> tradition of
> the PrepComs (and also the Rules of Procedure) and that
> interventions from
> the observers (usually 15 minutes per day and per stakeholder
> group) will be
> possible (not sure about Tuesday, but quite sure for Sunday and
> Monday). The
> plan is to finish negotiations before the Press Conference on
> Tuesday, which
> is scheduled for 14.00 in the Kram.
>
> The room of the resumed PrepCom will be the Committee of the Whole
> room
> (room "Didon"). About 100 seats in the back of the room and on the
> last row
> of desks (with microphones) will be available for the observers and
> the
> media. This means that we can only reserve about 35 seats for civil
> society.
> Therefore, civil society should get organized accordingly and see
> to it that
> their main representatives can sit inside the room. Very probably
> we will
> audio-broadcast over Internet (IBS) the open meetings in floorsound
> and
> English, so that also delegates which did not find a seating space
> in the
> room could follow the deliberations. Closed meetings will not be
> broadcast.
>
> More information on the resumed PrepCom is at
> http://www.itu.int/wsis/preparatory2/pc3/index.html#re
>
>
> Sincerely yours
>
> Charles Geiger
> Executive Director WSIS
>
> <contact.pdf>
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