[WSIS CS-Plenary] Fw: Information Note (from CS Secretariat on PrepCom3 and Summit)

Wed Dec 3 12:22:04 GMT 2003

----- Original Message ----- 
From: Louise Lassonde 
To: bureau at geneva2003.org 
Sent: Wednesday, December 03, 2003 4:32 PM
Subject: Information Note

Information Note

Dear Bureau Members

PrepCom3 Resume session X2.

The PrepCom3 Resume session X2 will be held at the Palais des Nations, 8-12 Ave. de la Paix, 5th and 6th December.  You will need to go to the Villa des Feuillantines 13, Ave. de la Paix, to be given a badge to access the grounds (no new registration is necessary), past the UN entrance with the flags, up the hill, it is a villa on the left hand side of the road, please see map attached. 

The Plenary will be held on the 5th and the 6th, in Salle XX of the Palais des Nations, which is located on the third floor of the E Building. Documentation will be available in the meeting room.

The Civil Society Plenary will be held from 9-10am both days in Salle 27 (1st floor, Door 40).
To reserve rooms on the Friday for Caucus meetings, please contact Savita Kanwar   + 41 22 730 6366, savita.kanwar at ties.itu.int, rooms should be available at the ITU only. For the Saturday 6th, please contact Mr. Daniel Dufour, + 41 22 917 3668, fax +41 22917-0159 for rooms at the Palais des Nations.  

The Bar Serpent, which is located on the first floor of the E (New) Building facing the lake, will be open from 9:00 a.m. to midnight during the Preparatory Committee session on both Friday and Saturday to serve coffee, drinks and sandwiches.  The cafeteria, which is found on the ground floor between Building B and Building A, will be open during normal working hours on Friday (8:15 a.m. to 4:15 p.m.) and from 11:30 a.m. to 2:30 p.m. on Saturday.

A Cyberspace (Cyberespace) with approximately 30 PCs is located in the United Nations library, on the first floor of the B Building, and will be available to accredited participants.  It will be open from 9:00 a.m. to 6:00 p.m. on Friday, 5 December, and closed on Saturday, 6 December.

CS Bureau Meetings

1.  Bureau meeting on the 7th December, Room T103, ITU Bldg, 16-18hrs
Agenda:
-    Management of the 10 Civil society offices at Palexpo
-    Management of the Agora room at Palexpo
-    Distribution of Overpasses
-    Information and Press Conferences
2. Bureau meeting on the 11th December, Room T103, ITU Bldg, 13-15hrs
    Agenda to be decided.

General

Documentation civil society
Press Kit: fact sheets, event presentations, press releases to be sent in A4 format, in english and French, recto/verso and event brochures to Paola Cassola (paola.cassola at ties.itu.int) before the 5th December.
All information regarding updates for our website to Mehdy Davary (mehdy.davary at ties.itu.int) 

Summit Information

Getting there:

·    Arrival by plane: regular WSIS shuttle buses will be available from the airport to Hall 7. 
·    Arrival by train: a train connection from Geneva main railway station (Cornavin) to the Geneva Airport Railway station will leave you within walking distance of Hall 7. You can also take a shuttle bus at the airport.
·    Arrival by bus: Public Bus 10 will leave you at the Airport where you can take a WSIS shuttle bus. Public Bus 18 or 28 stop in front of Hall 7, Bus 5 will stop underneath Hall 5 (within walking distance of Hall 7). 

Events

The core event will be held in Hall 1 (Plenary, roundtables), side events and civil society offices are located in Hall 2.

The ICT4D Platform is being held in Hall 7, media representatives, officially invited delegates and people accredited to the WSIS have free entry. If you fall into these categories, please contact info at ict-4d.org. For non accredited entities:  

Entry fees in Swiss Francs*: 
Attendance     Pre-ordered Tickets (Swiss Francs)     Buying on location (Swiss Francs)
1 day                 20.-                    30.-
2 days                40.-                    50.-
3 or more days            50.-                    60.-
only Saturday          10.-                    20.-
*approximate exchange rate: 1CHF=0.76US$

It is open from 10:00 am to 7:30 pm on Monday 8 December. It will then be open daily from 8:30 am until closing time of the Platform.

Registration 

Pre-registration closes on the 3rd December.  
On site Registration will be in Hall 7 .The WSIS Registration Services will be open on-site as follows:
5-8 December 2003
09.00 to 13.00 and 14.00 to 18.00
9-12 December 2003:
08.00 to 21.00 non-stop
All participants will receive a set of official documents upon registration in Hall 7in a language based on information provided to the Secretariat upon pre-registration. Official documentation will be made available at all times on the WSIS website at:http://www.itu.int/wsis/geneva/docs.html 

Programme

Information on the Programme of meetings will be available on the WSIS website at http://www.itu.int/wsis/geneva/index.html and the civil society website at www.geneva2003.org and onsite on screens. The programme will also be included in the "Summit Journal", which will be issued on a daily basis and will specify meeting details such as rooms and times of meetings.

Plenary - Morning meetings will be held from 09.00 to 13.00 and afternoon meetings from 14.00 to 21.00, except for the opening day, Wednesday 10 December, when the morning meeting is scheduled from 10.00 to 12.00. 

A programme of seminars, panels and workshops on issues relating to the Summit is being organized by the Host country secretariat. The calendar for those events will be available at the Summit premises. A list of events is available at http://www.wsis-online.net/event/
General information for other Summit events is available at
http://www.wsisgeneva2003.org/03_summit/events.html

Security 

The Swiss authorities and UN/ITU have jointly prepared an overall security plan. As part of this plan, there will be a security perimeter around Palexpo, and only those participants who have received a photo-badge will be admitted inside this perimeter.
Access to the Summit Premises during the Summit
It is recommended that participants coming to Palexpo limit their hand luggage to one small briefcase and, if needed, to one portable computer.

Services available at PALEXPO

Two restaurants will be available for participants, as well as coffee and snack stands located in Halls 2 and 4. Banking facilities will be available at Palexpo from 8 to 12 December 2003, from 08.30 to 17.00 and on 13 December 2003, from 09.00 to 16.00. There will also be a cashpoint in Hall 4. A medical service will be available 09.00-21.00. A lost and found service will be available at the Information Desk situated on the Entrance Hall/Mezzanine level.

Best regards,
Savita Kanwar

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