[WSIS CS-Plenary] [CS Bureau] Re: Process for nominating CS speakers for summit

avri doria avri at acm.org
Tue Jun 28 11:01:45 BST 2005 

I think it is.  We really have very little time to get back on track  
before the Prepcom.  It would be a pity if working methods did not have  
recommendations to make to the plenary on all of its tasks, including  
methods of choosing speakers.

a.

ps. not that i have done much, yet, to help get this done :-(

On 28 jun 2005, at 06.13, Adam Peake wrote:

> Isn't this an issue the [Working Methods] list should be thinking  
> about?
>
> Thanks,
>
> Adam
>
>
>
> At 12:31 AM +0200 6/28/05, Renata Bloem wrote:
>> Robert,
>>
>> Good that you raised this issue again. CONGO sent out information on  
>> 19.03 and 21.05 respectively, as seen once more below. I also resend  
>> the letter of invitation from Mr. Utsumi for PrepCom3 and for Tunis  
>> side events.
>> Best
>> Renata
>>
>>
>>
>>
>> Anglais et Français
>> 21.05.2005
>>
>>
>> Dear all,
>>
>> I would just like to remind you:
>>
>>
>> contributions from all stakeholders to Chapters One and Four of the  
>> operational part of the WSIS-Tunis documents on follow-up/  
>> implementation and the way forward should be received by the  
>> Executive Secretariat by 31 May 2005  
>> <http://www.itu.int/wsis/gfc/index>www.itu.int/wsis/gfc/index
>> there will be an informal consultation for all stakeholders on  
>> implementation mechanisms on 13 June prior to the next meeting of the  
>> Working Group on Internet Governance (WGIG)
>>
>> Regarding speakers for Tunis, I received a letter with guidelines  
>> from Mr. Utsumi for attn of CSB in which he referred to the  
>> self-selecting process already mentioned in Doc WSIS-II/PC-2/DOC/4-E.  
>> I therefore ask all caucuses, WGs and other structures to start  
>> thinking about the process. The CSB has been asked to propose names  
>> not later than 10 October.
>>
>> Wishing you a good weekend!
>> Renata
>>
>>
>> Chers tous,
>>
>> Je voulais uniquement vous rappeler que :
>>
>> € Les contributions de l¹ensemble des parties prenantes aux Chapitres  
>> Un et Quatre de la partie opérationnelle des documents du SMSI Tunis  
>> sur le suivi / mise en ¦uvre et sur la suite doivent être reçues par  
>> le Secrétariat Exécutif d¹ici au 31 Mai 2001  
>> <http://www.itu.int/wsis/gfc/index>www.itu.int/wsis/gfc/index
>>
>> € Il y aura une consultation informelle pour l¹ensemble des parties  
>> prenantes sur les mécanismes de mise en ¦uvre le 13 juin, juste avant  
>> la prochaine réunion du Groupe de Travail sur la Gouvernance Internet  
>> (GTGI).
>>
>> Concernant les orateurs pour Tunis, j¹ai reçu une lettre contenant  
>> les directives générales (en pièce jointe) de la part de M. Utsumi,  
>> dans laquelle il fait référence au processus d¹auto-sélection déjà  
>> mentionné dans le document WSIS-II/PC-2/DOC/4-E. Par conséquent, je  
>> demande à tous les caucus, groupes de travail et autres structures de  
>> commencer à réfléchir sur ce processus. On a demandé au Bureau de la  
>> Société Civile de fournir les noms au plus tard le 10 Octobre.
>>
>> Je vous souhaite un bon week-end !
>> Bien à vous,
>>
>> Renata
>>
>> ______________________________________________________________________ 
>> _______________________________________________________
>>
>>
>> French version will follow on Monday.
>> 19.03.2005
>>
>>
>> Dear all,
>>
>> Further to the ongoing discussion on Format for Tunis, speakers and  
>> other preparations, here is some new information to be shared.
>> I was called yesterday to a short meeting with the WSIS Executive  
>> Secretariat to define further modalities for Speakers and I refer to  
>> the adopted PrepCom II document Note by the Executive Secretariat,  
>> Annex 1: Time Management contained in Doc.WSIS-II/PC-2/DOC/4-E 25  
>> February 2005.
>>
>> 1.Speakers
>>
>> I was told that due to enormous pressures from the International  
>> Organizations, in particular from the UN Agencies who all want to  
>> speak, some of the time given to observers will need to take their  
>> request into consideration. However, equal time will be given to CS  
>> and PS.
>> As it looks now, CS will have the following slots
>> ·         1 speaker at the Opening Session, (there was no acceptance  
>> of slicing this slot)
>> ·         1 speaker at the First Plenary
>> ·         1 (or 2) speakers at Second Plenary (depending on the  
>> number of Heads of State)
>> ·         1 (or 2) speakers at Third Plenary (depending on the number  
>> of Heads of State)
>> ·         2 speakers at all following observer slots
>>
>> This means 12 CS speakers for sure and alternates should be ready.
>> In addition, CS will be invited to participate in the parallel Round  
>> Tables (with only 20 participants as 30 compared to Geneva) which  
>> will be held in parallel and consecutively and in the three  
>> interactive High-Level Panels, to be held probably during lunch-time  
>> (with 5 panalists). The process of identification of CS speakers  
>> should ideally be finalized by the end of PrepCom III
>>
>> The good news is that after the discussion the WSIS ES affirmed that  
>> CS decides through its own mechanisms who will speak (in coordination  
>> with the Secretary- General of the Summit ­Mr. Utsumi, who is now  
>> known to accept decisions by CS)
>> CS speakers will be called by name and accredited entity and then  
>> identified through their self-organizing mechanism (Caucus, WG or  
>> other)
>> It was nevertheless pointed out that the President of the Summit or  
>> his Representative, chairing the Summit, could just not call on a  
>> particular speaker if he so decides (!)
>>
>> 2.Overpasses
>>
>> Because of some limited capacity ­ the Plenary contains some 2500  
>> seats ­ overpasses will be given to participants
>>
>> 1200 to governments
>>   300 to IGOs
>>   400 to PS
>>   600 to CS
>>
>> The CSB will be asked to work out a scheme for best possible  
>> participation. CS overpasses will be non- nominative
>>
>> 3. Security
>>
>> Badges will be issued in the same format as in Geneva, (I asked for a  
>> very short detection distance and pointed to the existing expertise  
>> within CS in this field. I also requested that the ES should insist  
>> that the Host Country agreement with the UN, particularly the section  
>> on Immunity should be soon an accessible document)
>>
>> 4. Venue
>>
>> Venue will be as in Geneva all under one roof. However space other  
>> than Plenary and specific areas for the ITU and other Offices will be  
>> open spaces, meaning that probably the noise level in rooms for  
>> parallel events will also be the same. The adjacent exhibition area  
>> will be open to general public, not needing official badges. This  
>> area will be under Tunisian authority.
>>
>> More information will be sent out soon by the WSIS ES.
>>
>> Regards
>> Renata
>>   
>> ______________________________________________________________________ 
>> _____________________________________________________________
>>
>>
>>
>> Ref:
>> DM-05/1183
>> 8 April 2005
>>
>> To:   Accredited NGOs and Civil Society Entities
>> Contact:
>> WSIS Executive Secretariat
>> Tel:
>> +41 22 730 55 11
>> Fax:
>> +41 22 730 63 93
>> E-Mail:
>> <mailto:wsis at itu.int>wsis.csd at ties.itu.int
>> Subject:
>>
>> Third Meeting of the Preparatory Committee of the Tunis Phase of WSIS
>>
>> Geneva, 19-30 September 2005
>>
>>
>>
>>
>> Dear Sir/Madam,
>>
>> I am pleased to invite your organization/entity to the third meeting  
>> of the Preparatory Committee of the Tunis Phase of the World Summit  
>> on the Information Society (WSIS PrepCom-3), to be held in Geneva,  
>> Palais des Nations, from 19-30 September 2005.
>>
>> PrepCom-3 will be a critical step in the preparatory process for the  
>> Tunis Summit, which will take place in Tunis from 16-18 November  
>> 2005. PrepCom-3 will consist of two full weeks of negotiations on all  
>> issues related to the output of the Tunis Summit. This meeting will  
>> have to forge consensus on the final document(s), which is/are to be  
>> adopted by Heads of States and Governments at the Tunis Summit.
>>
>> I should like to take this opportunity to encourage your  
>> organization/entity to attend PrepCom-3 and to contribute to ongoing  
>> negotiations on the issues of the Information Society.
>>
>> Yours faithfully,
>>
>>
>> (signed)
>>
>> Yoshio UTSUMI
>> Secretary-General, International Telecommunication Union (ITU)
>> Secretary-General, World Summit on the Information Society (WSIS)
>>
>>
>> Annex:  Additional Information
>>
>>
>>
>>
>> Annex
>>
>>
>> Additional Information 
>>
>>
>> Information regarding the final output document(s)
>>
>> a) Regarding chapter 2 of the Operational Part and the Political  
>> Chapeau:
>>
>> Following the Decision of PrepCom-2, the current text of chapter two  
>> of the Operational Part (Financing Mechanisms), as it stands at the  
>> conclusion of PrepCom-2, will be forwarded directly to PrepCom-3. The  
>> same procedure will apply to the text of the Political Chapeau, which  
>> will be forwarded to PrepCom-3 as it stands at the conclusion of  
>> PrepCom­2, together with a compilation document containing those  
>> written comments and proposals which were made during PrepCom-2  
>> (Document DT/4(Rev.1)).
>>
>> b) Regarding chapter 1 and 4 of the Operational Part:
>>
>> PrepCom-2 decided that a Group of Friends of the Chair (GFC) will  
>> continue to draft proposals for chapters one (Implementation  
>> Mechanisms) and four (The Way Ahead) of the Operational Part. These  
>> new proposals will be in addition to the written comments and  
>> proposals presented during the first reading on 21 February 2005,  
>> contained in the compilation documents on chapter one (DT/2(Rev.2))  
>> and chapter four (DT/5) respectively. The above-mentioned documents  
>> will be forwarded to PrepCom-3, where a decision on use of the new  
>> proposals will be taken. PrepCom-2 decided that stakeholders should  
>> continue making contributions to chapters one and four, and drafting  
>> proposals for chapter one and four should be sent to  
>> <mailto:wsis-contributions at itu.int>wsis-contributions at itu.int  by 31  
>> May 2005
>>
>> c) Regarding chapter 3 of the Operational Part:
>>
>> The report of the Working Group on Internet Governance (WGIG) will be  
>> presented in mid-July 2005 (most probably on July 18). PrepCom-2  
>> decided that all governments and other stakeholders should submit  
>> written comments and proposals for chapter three (Internet  
>> Governance) by 15 August 2005. Comments and drafting proposals should  
>> be sent to  
>> <mailto:wsis-contributions at itu.int>wsis-contributions at itu.int .  
>> Thereafter, a compilation of these written contributions will be  
>> forwarded to PrepCom-3, together with the report of the WGIG.
>>
>>
>> Information regarding registration for PrepCom-3:
>>
>> As for PrepCom-2 of the Tunis phase, registration will be by  
>> electronic means and the username and password, provided to the focal  
>> point of your organization/entity for participation in PrepCom-2,  
>> will also be valid for PrepCom-3. Additional information regarding  
>> registration can be found at  
>> <http://www.itu.int/wsis/preparatory2/pc3/index.html>http:// 
>> www.itu.int/wsis/preparatory2/pc3/index.html
>>
>>
>>                      
>>
>> Ref:
>> DM-05/1188
>> Geneva, 11 April 2005
>>
>> To Accredited NGOs and Civil Society Entities
>>
>>
>> Contact:
>> Executive Secretariat WSIS
>> Tel:
>> +41 22 730 55 11
>> Fax:
>> +41 22 730 63 93
>> E-Mail:
>> <mailto:wsis at itu.int>wsis at itu.int
>> Subject:
>> Invitation to organize Parallel Events at the Tunis Summit of WSIS,  
>> 16-18 November 2005
>>
>>
>> Dear Sir/Madam
>>
>> It is my pleasure to invite your organization/entity to organize  
>> parallel events during the Tunis phase of the World Summit on the  
>> Information Society (WSIS). The International Telecommunication Union  
>> (ITU) and the host country, Tunisia, have agreed to provide premises  
>> to hold a number of parallel events, alongside the Summit and in the  
>> same premises.  These parallel events include meetings, panels,  
>> discussions and workshops etc., an exhibition and events of global  
>> nature relevant to the Summit theme.
>>
>> The above Parallel Events in the Kram Centre can be organized by all  
>> accredited WSIS-stakeholders, between 14 and 19 November 2005.  
>> Limitations may apply due to availability of space. More information  
>> about the organization parallel events is contained in the  
>> "Guidelines for Organizers of Parallel events during the second phase  
>> of WSIS", jointly established by the host country Tunisia and the  
>> International Telecommunication Union (ITU). The document is  
>> available on the website of the host country  
>> <http://www.smsitunis2005.tn/>http://www.smsitunis2005.tn . Please  
>> note that the deadline for submissions of requests for the  
>> organisation of events is 30 April 2005. Requests for rooms for  
>> meetings, discussions and workshops etc. should be submitted using  
>> the form indicated in the guidelines mentioned above.
>>
>> Yours faithfully,
>>
>>
>>
>> (firmado)
>>
>> Yoshio UTSUMI
>> Secretary-General, International Telecommunication Union (ITU)
>> Secretary-General, World Summit on the Information Society (WSIS)
>>
>>
>>
>> Renate Bloem
>> President of the Conference of NGOs (CONGO)
>> 11, Avenue de la Paix
>> CH-1202 Geneva
>> Tel: +41 22 301 1000
>> Fax: +41 22 301 2000
>> E-mil: <mailto:rbloem at ngocongo.org>rbloem at ngocongo.org
>> Website: <http://www.ngocongo.org>www.ngocongo.org
>>
>>
>>  The Conference of NGOs (CONGO) is an international, membership  
>> association that facilitates the participation of NGOs in United  
>> Nations debates and decisions. Founded in 1948, CONGO's major  
>> objective is to ensure the presence of NGOs in exchanges among the  
>> world's governments and United Nations agencies on issues of global  
>> concern.  For more information see our website at  
>> <http://www.ngocongo.org>www.ngocongo.org
>>
>>
>> .
>>
>
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