[WSIS CS-Plenary] Guidelines for the attribution of overpasses - Information for caucus/WG/families focal points]

[Robert Guerra]

Philippe:

thanks for the update on the overpass policy.

I would like to say the following:

1. As focal point for the North American and European region on the  
CSB, I will be distributing for that group only.

2. I will help compile a list of requests submitted via the online  
system mentioned earlier. Said list will be transmitted to the  
overpass ad-hoc group to help advise them, and CS structures in  
general on who has requested overpasses.

3. I would recommend that any unclaimed passes be pooled, and re- 
allocated in a second round on a first come first serve basis.


regards,

Robert

--
Robert Guerra <rguerra at privaterra.org>
Managing Director, Privaterra <http://www.privaterra.org>

>
>
> Dear CSB members and Caucus/WG/Family focal points,
>
>
>
> As you know, the Civil Society Bureau was asked by the WSIS ES to  
> ensure
> the repartition and the distribution of overpasses when space  
> limitation
> occurs in some meeting rooms.
>
> Please find attached the guidelines for the distribution of overpasses
> in Tunis (WSIS Plenary meetings and High Level Panel).
>
>
>
> In this document, you will find the number of overpasses attributed to
> each caucus, working group or family for the High Level Panel (1
> overpass per CS grouping) and for the official Plenary meetings (16-18
> November, various number of overpasses). You will also find the
> guidelines for their distribution.
>
>
>
> Such as in Geneva, overpasses will *not be nominative *and will
> therefore be *transferable*.
>
> In addition to the overpasses to be distributed by the CSB, note that
> the WSIS ES decided to reserve 75 overpasses for the  
> representatives of
> civil society organisations from the Host Country to be distributed  
> in a
> separate process. Therefore, Plenary overpasses should be  
> attributed in
> priority to representatives of non-Tunisian CS entities.
>
>
>
> As decided by the CS Bureau, it is up to each CS thematic or regional
> grouping to decide how to distribute the allocated overpasses among  
> its
> members.
>
> The role of this focal point will be to:
>
> • */receive the overpasses requests from its members/*. For this
> purpose, the CSB has established a central on-line overpass request
> system for Plenary overpasses available for all caucuses/WG/ 
> families in
> the attached guidelines (*www.privaterra.org/~rguerra/wsis
> <http://www.privaterra.org/~rguerra/wsis>*). The lists of requests  
> will
> be electronically compiled for each caucus and we will send it to  
> you in
> advance (date to be confirmed). However, the focal point will have the
> flexibility to use its own list of requests PROVIDED THAT HE DULY
> INFORMS THE CSB SECRETARIAT and communicate it to its members and
> ideally to the CS Plenary, and makes known the other process.
>
> • */compile a list of members who will initially be attributed an
> overpass /*for both Plenary meetings and for the High Level Panel and
> forward it for information and transparency to the CS Bureau  
> Secretariat
> before the material distribution of overpasses (wsis at ngocongo.org
> <mailto:wsis at ngocongo.org>) and ideally to the CS Plenary. All the
> remaining requesters shall be placed in a queuing list.
>
>
>
> Lastly, we were informed by Charles Geiger that the WSIS ES would like
> to deliver the overpasses in exchange with a distribution policy
> document for the plenary overpass. This is why we need you to send us
> the process you would choose within your caucus.
>
>
>
> I will come back to CS groupings coordinators individually within the
> next few hours with personalised information to confirm their role of
> coordinator. The CS Plenary list will be informed as soon as the  
> online
> registration tool is fully operational.
>
>
>
> Best regards,
>
>
>
> Philippe Dam
>
>
>
>
>
> *Philippe Dam
> **CONGO - WSIS CS Secretariat
> ****11, Avenue de **la Paix**
> CH-1202 **Geneva**
> Tel: +41 22 301 1000
> Fax: +41 22 301 2000
> E-mail: **wsis at ngocongo.org* <mailto:wsis at ngocongo.org>*
> Website: **www.ngocongo.org <BLOCKED::http://www.ngocongo.org>** *
>
>