[WSIS CS-Plenary] RE: Message on registration and overpasses

Mon Nov 24 06:22:50 GMT 2003

Hi all,

Not terribly fussed on this, but my personal input would be that I
generally feel like it should be kept simple - with the families
responsible alone. I don't know what the basis of Caucuses and Working
Groups is or how new ones are created and recognized by others as
existing. I do get the impression that they are generally considered
"content groups".  On the other hand, the definition, role and number of
actors within the Bureau and the role of the Secretariat seems clearer,
more logistic-oriented, and more suited to this task - as per the
descriptions on:
http://www.wsis-cs.org/cs-overview.html

I suggest that the agreed families (perhaps excluding the Regional
families) should "enable any civil society entity to find a 'home'" and
if not the Secretariat should keep some extra passes over for those on a
first come-first-serve basis who "chose not to associate with some or
all of the above entities". 

Louise, one question - if the youth caucus were to submit a list of
names for 30 people for the Opening Session to assist with security and
advance planning, when would be the last date to submit such a list, and
what possibility would there be to change names? (considering for
example, any unforseen but probably likely complications with travel and
visas for a few participants?).

Cheers
Nick
Youth Family/Caucus facilitator

-----Original Message-----
From: bureau-request at geneva2003.org
[mailto:bureau-request at geneva2003.org] On Behalf Of YJ Park
Sent: November 24, 2003 1:01 AM
To: bureau at geneva2003.org; bureau at wsis-cs.org
Cc: plenary at wsis-cs.org
Subject: Re: Message on registration and overpasses

Thank Sean for pointing this out.

As it has been observed in the WSIS civil society process, 
more active partcipation and coordination has been done
through working groups and caucuses in cooperation with
CS content and theme group on the volunteer basis.

In principle, CS family structure in the civil society proposed
by CSD is supposed to play a role of organizer or coordinator 
but most substantial coordination has been made by volunteers 
from civil society plenary so far. 

As Sean addressed, it seems more natural for CS working 
groups or caucuses to handle this issue in conjunction with family.
Therefore, the following proposal sounds more reasonable than
only family inputs.    

Working groups and Caucuses:  27 of these each with 8 = 216 
(assumption that many family members are part of WGs)
Bureau Families 21 families each with 4 =   84
Content & Themes group 5
Total pre allocated:  305
First comes first served = 295 

One more clarification about the number of passes. Technically,
as requested if 22 family provides 30 members, it is 660. How many 
passes are we talking about here? I thought 295.

YJ
----- Original Message ----- 
From: Sean O Siochru 
To: bureau at geneva2003.org ; bureau at wsis-cs.org 
Cc: plenary at wsis-cs.org 
Sent: Sunday, November 23, 2003 11:11 PM
Subject: Re: Message on registration and overpasses

Louise

Renata's suggestions of November 6th, developed by a group of us,
proposed that passes be made available as follows: 

Distribution:

<Working groups and Caucuses:  27 of these each with 8 = 216 (assumption
that many family members are part of WGs)
<Bureau Families 21 families each with 4 =   84
<Content & Themes group 5

<Total pre allocated:  305
<First comes first served = 295.

Why are families being asked to come with 30 names each?  Why not the
working groups and caucuses?

Sean

At 17:08 21/11/2003 +0100, Louise Lassonde wrote:

Dear Bureau members,

Registration

We would like to inform you of the state of registration as of today.
So far, 3000 Civil Society participants have registered and we expect
25% more to come in the next weeks;
1000 governement, we expect at least 2X more to come in the next weeks.

Overpasses

600 overpasses have been allocated to Civil Society and we have
requested 150 more for the World Electronic Media Forum. 
Renate Bloem (NGO Family) made a proposal on the 6th November on the
allocation of overpasses.
In addition, it seems appropriate for the opening ceremony to have a
name list well in advance for security reasons.  May we ask each family
to draw up a list of 30 names (in order of priority).

Best regards,

----------------------------------------------------

Cher Membre du Bureau,

Enregistrement

Nous aimerions vous informer de létat davancement de lenregistrement 
au jour daujourdhui.
Pour le moment,3000 participants de la société civile se sont
enregistrés
et nous 
prévoyons encore 25% dinscriptions supplémentaires durant les 
prochaines semaines ; 1000 représentants des gouvernements, nous 
prévoyons au moins le double pour les prochaines semaines.

Laissez-passer

600 laissez-passer ont été alloués à la société civile et nous en avons 
demandé 150 de plus pour le World Electronic Media Forum.
Renate a fait une proposition le 6 novembre concernant lallocation des 
laissez-passer.
De plus, il semble approprié pour louverture de la cérémonie davoir à 
lavance une liste de noms pour des questions de sécurité. 
Pourrions-nous demander à chaque famille de dresser une liste de 30 noms

(par ordre de priorité).

Meilleures salutations

Savita
-- 
The Secretariat
Civil Society Division
World Summit on the Information
Society

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